Writing for the Web Articles & Videos

  • Information Scent

    Information foraging explains how users behave on the web and why they click certain links and not others. Information scent can be used to analyze how people assess a link and the page context surrounding the link to judge what's on the other end of the link.

  • Content Inventory and Auditing 101

    A content inventory and audit are two important activities to complete before developing a strategy to improve your digital content. Conduct them together to set your content up for success.

  • Privacy Policies and Terms of Use: 5 Common Mistakes

    Policy pages often fail to follow basic usability guidelines: they are not readable, lack high-level summaries and inside-policy navigation, have poor formatting, and are not available in expected places.

  • The Biggest Mistake in Writing for the Web

    Before you write any content for the web, you should clearly define who will read it, what the reader’s goals are, and what impact you want your content to have on the reader.

  • How People Read Online: New and Old Findings

    Looking back at findings from a series of eyetracking studies over 13 years, we see that fundamental scanning behaviors remain constant, even as designs change.

  • The Four Dimensions of Tone of Voice in UX Writing

    The words in your interface can help establish your product’s personality. The tone of any piece of content can be analyzed along 4 dimensions: humor, formality, respectfulness, and enthusiasm.

  • Better Labels for Website Links: the 4 Ss for Encouraging Clicks

    4 guidelines for writing the link texts on websites to ensure users click the right options. Links should be Specific, Sincere, Substantial, and Succinct.

  • Text Scanning Patterns: Eyetracking Evidence

    Eyetracking research shows that there are 4 main patterns that people use to scan textual information on webpages: F-pattern, spotted pattern, layer-cake pattern, and commitment pattern.

  • The Layer-Cake Pattern of Scanning Content on the Web

    When headings and subheadings visually stand out on the page and are descriptive, users engage in an efficient scanning pattern that allows them to quickly find the information that they need.

  • "About Us" Information on Websites

    Users expect About Us sections to be clear, authentic, and transparent. They compare corporate content with third-party reviews to form a holistic opinion of a company before initiating business or applying for jobs.

  • Typography Terms Cheat Sheet

    Typography concepts can sometimes get lost in translation between researchers, developers, designers, and stakeholders. Use this cheat sheet to help you decode the meaning of common or often mistaken typography terms.

  • Better Link Labels: 4Ss for Encouraging Clicks

    Specific link text sets sincere expectations and fulfills them, and is substantial enough to stand alone while remaining succinct.

  • UI Copy: UX Guidelines for Command Names and Keyboard Shortcuts

    Labels for commands should be brief, informative, rely on verbs and adjectives, and avoid branded terms. Command shortcuts must limit the number of modifiers and follow standard conventions.

  • Interface Copy Impacts Decision Making

    The language used in interfaces influences the decisions that our users will make. Manipulative copy nudges users towards making choices that are against their best interests.

  • Establishing Tone of Voice

    Learn how to establish tone of voice in your experience and evaluate the impression your copy leaves on users.

  • Why Chunking Content is Important

    Chunking makes content easier to comprehend and remember. Chunking text help users understand the relationship between content elements and information hierarchy.

  • Translation and Localization

    The language of your product is important when communicating with a global audience. Translation and localization are two different levels of adaptation.

  • Plain Language For Everyone, Even Experts

    In our usability study with domain experts, we discovered that even highly educated readers crave succinct information that is easy to scan, just like everyone else.

  • Inverted Pyramid: Writing for Comprehension

    Start content with the most important piece of information so readers can get the main point, regardless of how much they read. This style of writing is perfectly suited to writing for the web.

  • Writing Digital Copy for Specialists vs. General Audiences

    All people prefer web content that is digestible, but domain experts have shared knowledge that changes the rules of plain language.

  • Information Scent

    Information foraging explains how users behave on the web and why they click certain links and not others. Information scent can be used to analyze how people assess a link and the page context surrounding the link to judge what's on the other end of the link.

  • The Biggest Mistake in Writing for the Web

    Before you write any content for the web, you should clearly define who will read it, what the reader’s goals are, and what impact you want your content to have on the reader.

  • The Four Dimensions of Tone of Voice in UX Writing

    The words in your interface can help establish your product’s personality. The tone of any piece of content can be analyzed along 4 dimensions: humor, formality, respectfulness, and enthusiasm.

  • Better Labels for Website Links: the 4 Ss for Encouraging Clicks

    4 guidelines for writing the link texts on websites to ensure users click the right options. Links should be Specific, Sincere, Substantial, and Succinct.

  • Establishing Tone of Voice

    Learn how to establish tone of voice in your experience and evaluate the impression your copy leaves on users.

  • Why Chunking Content is Important

    Chunking makes content easier to comprehend and remember. Chunking text help users understand the relationship between content elements and information hierarchy.

  • Translation and Localization

    The language of your product is important when communicating with a global audience. Translation and localization are two different levels of adaptation.

  • Plain Language For Everyone, Even Experts

    In our usability study with domain experts, we discovered that even highly educated readers crave succinct information that is easy to scan, just like everyone else.

  • Writing Digital Copy for Specialists vs. General Audiences

    All people prefer web content that is digestible, but domain experts have shared knowledge that changes the rules of plain language.

  • F-Pattern in Reading Digital Content

    Eyetracking research shows people read Web content in the F-pattern. The results highlight the importance of following guidelines for writing for the Web.

  • American English vs. British English for Web Content

    Users pay attention to details in a site's writing style, and they'll notice if you use the wrong variant of the English language.

  • Transactional Email and Confirmation Messages

    Automated email can improve customer service, strengthen relationships, and help websites bypass search engines. But most messages fared poorly in user testing and didn't fulfill this potential.

  • Writing Style for Print vs. Web

    Print is linear, author-driven storytelling. The web is nonlinear, reader-driven, ruthless pursuit of actionable content.

  • How Little Do Users Read?

    On the average Web page, users have time to read at most 28% of the words during an average visit; 20% is more likely.

  • Company Name First in Microcontent? Sometimes!

    Typically, you should deemphasize your company's name in links, but a new guideline recommends frontloading the name for search engine links under certain conditions.

  • Long vs. Short Articles as Content Strategy

    Information foraging shows how to calculate your content strategy's costs and benefits. A mixed diet that combines brief overviews and comprehensive coverage is often best.

  • Passive Voice Is Redeemed For Web Headings

    Active voice is best for most Web content, but using passive voice can let you front-load important keywords in headings, blurbs, and lead sentences. This enhances scannability and thus SEO effectiveness.

  • Blah-Blah Text: Keep, Cut, or Kill?

    Introductory text on Web pages is usually too long, so users skip it. But short intros can increase usability by explaining the remaining content's purpose.

  • Write Articles, Not Blog Postings

    To demonstrate world-class expertise, avoid quickly written, shallow postings. Instead, invest your time in thorough, value-added content that attracts paying customers.

  • Show Numbers as Numerals When Writing for Online Readers

    It's better to use '23' than 'twenty-three' to catch users' eyes when they scan Web pages for facts, according to eyetracking data.

  • Use Old Words When Writing for Findability

    Familiar words spring to mind when users create their search queries. If your writing favors made-up terms over legacy words, users won't find your site.

  • F-Shaped Pattern For Reading Web Content (original study)

    Eyetracking visualizations show that users often read Web pages in an F-shaped pattern: two horizontal stripes followed by a vertical stripe.

  • Lower-Literacy Users: Writing for a Broad Consumer Audience

    Lower-literacy users exhibit very different reading behaviors than higher-literacy users: they plow text rather than scan it, and they miss page elements due to a narrower field of view.

  • Situate Follow-Ups in Context

    Make new or follow-up information easily accessible from the location of the original information or transaction.

  • Information Pollution

    Excessive word count and worthless details are making it harder for people to extract useful information. The more you say, the more people tune out your message.

  • Designing Web Ads Using Click-Through Data

    Search engine ads are one type of Web advertising that can actually work. To create the best ads, do quick experiments and redesign ads based on usability principles for online writing. Doing so helped us increase ad click-through by 55% to 310%.

  • Tagline Blues: What's the Site About?

    A website's tagline must explain what the company does and what makes it unique among competitors. Two questions can help you assess your own tagline: Would it work just as well for competitors? Would any company ever claim the opposite?

  • Corporate Websites Get a 'D' in PR

    Corporations spend millions on PR, and yet the press sections of their websites often fail to meet journalists' most basic information needs. In our recent usability study, journalists found answers to only 68% of their questions across a range of corporate sites.

  • Regulatory Usability

    Regulatory agencies should not transfer their rules from the print world unchanged to Web content that is being read in a different manner. Instead, regulations should concern the usability of the actual information and whether users understand it.

  • Eyetracking Study of Web Readers

    Poynter study confirms older Web content studies: plain headlines work best; users hunt for info, often ignore graphics, and interlace sites.